Recording Guidelines

New Recording Guidelines Effective July 1, 2009

On January 6, 2009, Governor Strickland signed both HB 525 (Standards) & SB 248 (DD214)

HB 525 effective July 1, 2009, sets forth the guidelines for document preparation as follows:

ORC 317.114

• Computer font size of at least ten point
• The minimum paper size is 8 ½ x 11 and the maximum size will be 8 ½ x 14
• Black or blue ink ONLY
• No use of highlighting
• Margins of one inch on each side of the page and on the bottom
• Three inch margin on the top of the first page, reserved for Recorder, Auditor, and Engineer
• One and one-half inch margin on the top of each of the remaining pages

If a document does not conform to these guidelines, an additional recording fee of $20.00 will be collected.

This law does not apply to the following:

• Any document from any court or taxing authority;
• Plats;
• DD214's;
• Any State or Federal document;
• Any document executed before July 1, 2009.

SB 248 (DD214). Effective date April 7th, 2009

This bill creates a public records exemption for DD214's for a period of 75 years. Authorized parties can request to view and receive copies.  Authorized parties are:

• The actual Veteran
• County Veterans Service Officer
• Attorney in fact
• Agent or representative of the person who is the subject of the DD214
• A person authorized by a court
• Executor, Administrator or heir of an estate
• Funeral director who is performing the funeral

Un-authorized parties may view and receive copies, after redaction.