Table of Documents and Fees Effective January 1st, 2009 Please call if you have any questions regarding fees. (*See bottom of page for UCC fees and requirements) Administrator Deed Must have name of the Administrator and whom they are the Administrator for. Legal description. Must be reviewed by the Auditor. Both review and transfer stamp needed. Notary and Prepared By. Fee~ $28.00 for the 1st two pages + $8.00 each additional page. *Can also be titled “Fiduciary Deed”. Addendum Must refer to mortgage Volume and Page. Notary and Prepared By. Fee~ $28.00 for the 1st two pages + $8.00 each additional page. Affidavit of Forfeiture Must have Volume and Page of lease. Must have proof of service or proof of publication in newspaper. Notary and Prepared By. Fee~ $28.00 for the 1st two pages + $8.00 each additional page. Affidavit of Noncompliance Must have Volume and Page of lease. Notary and Prepared By. Fee ~ $28.00 for the 1st two pages + $8.00 each additional page. Affidavit Notice to Commence Suit for a mechanics lien attached to affidavit requirements: Legal description, record owner(s), Volume/Page of lien, proof of service by the Sheriff, notary and prepared by. Affidavits that affect ownership may require two stamps from the Auditor. Legal description, record owner(s) name, notary and prepared by. Please check with the Auditor. Affidavits that do NOT affect ownership requires: Legal description, notary, prepared by and record owner(s) name. Affidavits used as a release (Affidavit of Completion for a Notice of Commencement) does NOT require a legal description but needs the Volume and Page of what is being released, owner(s) name, notary and prepared by. Fee ~ $28.00 for the 1st two pages + $8.00 each additional page. Affidavit of Successor Trustee Legal description. Must be reviewed by the Auditor. Review stamp only. No transfer stamp needed. Must state why trustee is being placed.  Example: resignation, death, or incompetence. If because of death, the death certificate must be attached.  The death certificate does not need to be certified, just a copy. Notary and Prepared By. Fee ~ $28.00 for the 1st two pages + $8.00 each additional page. Affidavit of Survivorship Must be reviewed by the Auditor. Both review and transfer stamp needed. Certified copy of the death certificate. Legal description. Notary and Prepared By. Fee ~ $28.00 for the 1st two pages + $8.00 each additional page. Affidavit of Trustee Legal description. Does not need to get reviewed by the Auditor. Notary and Prepared By. Fee ~ $28.00 for the 1st two pages + $8.00 each additional page. Amendments to Declarations Volume and Page. Notary and Prepared By. Fee ~ $28.00 for the 1st two pages + $8.00 each additional page. Assignment of Rents Legal description. Notary and Prepared By. Fee ~ $28.00 for the 1st two pages + $8.00 each additional page. Assumption Must refer to mortgage Volume and Page. Notary and Prepared By. Fee ~ $28.00 for the 1st two pages + $8.00 each additional page. Assignment Needs volume and page of the mortgage being assigned. Does NOT require a legal description. Notary and Prepared By. Fee ~ $32.00 for the 1st two pages + $8.00 each additional page. Attornment Must have mortgage Volume and Page. Must have lease Volume and Page. Notary and Prepared By. Indexed under all names and numbers. Fee ~ $28.00 for the 1st two pages + $8.00 each additional page. Bankruptcy Can be a certified copy. Fee ~ $28.00 for the 1st two pages + $8.00 each additional page. Bureau of Workers Compensation Liens (CPD) Fee ~ no charge. Bureau of Workers' Compensation Lien Release (CPD) Do not send back.  Kept to attach to original lien. Fee ~ No charge. Change of Name Must be a Certified Copy from the Secretary of State (similar to a Merger). Fee ~ $28.00 for the 1st two pages + $8.00 each additional page. *If a Change of Name is attached to an Affidavit we file it as an Affidavit using the same requirements as a normal Affidavit. Corner Line Agreement Legal description. Must have the names of the adjacent owners involved. Notary and Prepared By. Fee ~ $28.00 for the 1st two pages + $8.00 each additional page. Consolidation No extra charge for the Volume and Page numbers. Notary and Prepared By. Fee ~ $28.00 for the 1st two pages + $8.00 each additional page. *This document refers to a group of separate leases that are being consolidated into one lease.  The document usually has the lessors names but can be accepted with just the unit number (example: Miller Unit #3). Court Release (For Mortgages or Mechanic’s Liens Must have Volume and Page of lien being released. Must be signed by Clerk of Courts (Denise Kaminski). Does NOT need a prepared by or a notary. Fee ~ $28.00 for the 1st two pages + $8.00 each additional page. Certificate of Transfer Legal description. Must be reviewed by the Auditor. Both review and transfer stamp needed. Fee ~ $28.00 for the 1st two pages + $8.00 each additional page. *Comes from Probate Court with a deputy signature, seal and certified stamp OR signed by a deputy in the space under the copy of the judge’s signature. Commissioners Deed Legal description. Notary and Prepared By. Must be reviewed by the Auditor. Both review and transfer stamp needed. Fee ~ $28.00 for the 1st two pages + $8.00 each additional page. Deed Legal description. Notary and Prepared By. Must be reviewed by the Auditor. Both review and transfer stamp needed. Fee ~ $28.00 for the 1st two pages + $8.00 each additional page. *This covers Warranty Deed, Quit Cliam Deed, Survivorship Deed and Transfer on Death Deed. Declaration Usually filed with condo plats. Filed before condo plats unless asked differently. Auditor signs the cover page when filed with a plat. Fee ~ $28.00 for the 1st two pages + $8.00 each additional page. Disclaimer Must go to the Auditor first. Must have a review stamp and transfer stamp from the Auditor's Office. Notary and Prepared By. Fee ~ $28.00 for the 1st two pages + $8.00 each additional page. Executor Deed Legal description. Notary and Prepared By. Must be reviewed by the Auditor. Both review and transfer stamp needed. Must have the name of the deceased person and Executor. Can be called Executor Deed or Fiduciary Deed. Fee ~ $28.00 for the 1st two pages + $8.00 each additional page. Easement Legal description. Notary and Prepared By. Must be reviewed by Auditor. Only transfer stamp needed. Fee ~ $28.00 for the 1st two pages + $8.00 each additional page. Easement Amendment Must have Volume and Page of the original easement. Notary and Prepared By. May have Auditor’s stamp but it is not necessary. Fee ~ $28.00 for the 1st two pages + $8.00 each additional page. Encumbrance Must have Volume and Page of mortgage. Notary and Prepared By. Fee ~ $28.00 for the 1st two pages + $8.00 each additional page. Extension Must have Volume and Page. Notary and Prepared By. Usually extending the term of a lease. Fee ~ $28.00 for the 1st two pages + $8.00 each additional page. Fiduciary Deed See ~ Administrator Deed, Executor Deed, Guardian Deed and/or Trustee Deed. Guardian Deed (Fiduciary Deed) Must go to the Auditor to review and transfer. Notary and Prepared By. Fee ~ $28.00 for the 1st two pages + $8.00 each additional page. IRS Liens Fee ~ $5.00 IRS Lien Release Make sure the release has the file number of the lien it is releasing. One release per form. Fee ~ $3.00 Judgment Must be a certified copy from the court system. Requires a legal description if the judgment is being filed to transfer property, is acting as an easement or affects the property. The judgment must order the Recorder’s office to accept the document unless the judgment is being used to release a lien. If the judgment is being used to release a lien it must have the volume and page of the lien it is releasing. Does NOT require a prepared by or a notary. Fee ~ $28.00 for the 1st two pages + $8.00 each additional page. Land Contract Must be approved by the map room unless the property is a sublot. Must have signatures of both vendor and vendee. Legal description. Notary and Prepared By. Fee ~ $28.00 for the 1st two pages + $8.00 each additional page. Lease Notary and Prepared By. Fee ~ $28.00 for the 1st two pages + $8.00 each additional page. Lease Assignment Must have Volume and Page of lease or leases. Notary and Prepared By. Fee ~ $32.00 for the 1st two pages including one marginal + $8.00 each additional page +$4.00 for each additional marginal. Lease Amendment Must have Volume and Page of original lease. Does NOT require a legal description. Fee ~ $28.00 for the 1st two pages + $8.00 each additional page. Lease Release Must have Volume and Page of original lease. Does NOT require a legal description. Fee ~ $28.00 for the 1st two pages + $8.00 each additional page. Lien Notary and Prepared By. Covers any type of lien other than a Mechanic Lien. Example: Homeowners Association Lien. Homeowners Association Liens do NOT require a legal description. Liens against a public entity (such as the Commissioners) are usually titled lien rather than Mechanic Liens. For liens placed for work done on a portion of the road no legal description is required other than the Township and where the work is being done. Fee ~ $28.00 for the 1st two pages + $8.00 each additional page. Lien Release Used for any release besides a Mechanic’s Lien Release. Must have the Volume and Page of the original lien. Does NOT require a legal description. Notary and Prepared By. Fee ~ $28.00 for the 1st two pages + $8.00 each additional page. Living Will Must be either notarized or witnessed (both is not necessary). Fee ~ $28.00 for one or two pages, $36.00 for three pages and $40.00 for four or more pages Health Care Power of Attorney A Health Care Power of Attorney may be attached as part of the Living Will to cut costs and is just recorded as a Living Will. Must have 2 witnesses OR a notary (both is not necessary). Fee ~ $28.00 for the 1st two pages + $8.00 each additional page. Loan Limit Must have Volume and Page of mortgage. Notary and Prepared By. Fee ~ $28.00 for the 1st two pages + $8.00 each additional page. Mechanic’s Lien Must have the proper form labeled “Mechanic’s Lien”. We do NOT accept “Claim of Lien”. Must have property owners name. Legal description. Notary and Prepared By. Fee ~ $28.00 for the 1st two pages + $8.00 each additional page. Mechanic’s Lien Release Must have Volume and Page of original lien. Notary and Prepared By. Legal description is NOT required. Fee ~ $28.00 if done on original lien.  $28.00 for the 1st two pages + $8.00 each additional page if done on separate form. Merger Must be certified copy from the Secretary of State. Fee ~ $28.00 for the 1st two pages + $8.00 each additional page. Modification Must have mortgage Volume and Page number. Notary and Prepared By. Legal description is NOT required. Fee ~ $28.00 for the 1st two pages + $8.00 each additional page. Mortgage Legal description. Notary and Prepared By. Fee ~ $28.00 for the 1st two pages + $8.00 each additional page. Mortgage Release (By separate form) Must have mortgage Volume and Page number. Notary and Prepared By. Legal description is NOT required. Fee ~ $28.00 for the 1st two pages + $8.00 each additional page. Mortgage Release (On original Mortgage) Must be signed and dated by Lender. Fee ~ $28.00. Notice of Commencement Must have property owners name. Must have ONE contractors name. Legal description. Notary and Prepared By. Fee ~ $28.00 for the 1st two pages + $8.00 each additional page. OBES Lien (Ohio Department of Job and Family Services) Does NOT need a notary or a prepared by. Fee ~ No charge. OBES Release (Ohio Department of Job and Family Services) Must refer to Volume and Page number of original Lien. Original is mailed back. Does NOT need a notary or a prepared by. Fee ~ $4.00. OBES Continuation (Ohio Department of Job and Family Services) Must refer to Volume and Page number of original Lien. Original is kept in the file drawer. Does NOT need a notary or a prepared by. Fee ~ No charge. Option to Purchase Legal description. Notary and Prepared By. Fee ~ $28.00 for the 1st two pages + $8.00 each additional page. Partial Mortgage Release Legal description. Must have the Volume and Page of the mortgage. Notary and Prepared By. Fee ~ $28.00 for the 1st two pages + $8.00 each additional page. Plats Must be reviewed and signed by Auditor. Fee ~ $40.00 per page. Power of Attorney Notary and Prepared By. Fee ~ $28.00 for the 1st two pages + $8.00 each additional page. Revocation of Power of Attorney Must have Volume and Page of recorded power of attorney. Notary and Prepared By. Fee ~ $28.00 for the 1st two pages + $8.00 each additional page. Right of Way Legal description. Notary and Prepared By. Must be reviewed by Auditor. Only transfer stamp needed. Fee ~ $28.00 for the 1st two pages + $8.00 each additional page. Ratification Must have one or more lease Volume and Page number. Legal description is NOT required. Notary and Prepared By. Fee ~ $28.00 for the 1st two pages + $8.00 each additional page. Release Must have Volume and Page of the document being released. Legal description is NOT required. Fee ~ $28.00 for the 1st two pages + $8.00 each additional page. Restrictions Does NOT need to go to the Auditor. Legal description. Notary and Prepared By. Fee ~ $28.00 for the 1st two pages + $8.00 each additional page. Sheriff’s Deed Legal description. Must be reviewed by the Auditor. Both review and transfer stamp needed. Notary and Prepared By. Fee ~ $28.00 for the 1st two pages + $8.00 each additional page. Soldier’s Discharge Copied immediately and original returned to customer. Fee ~ No charge. Subordination Requires two Volume and Page numbers. Legal description is NOT required. Notary and Prepared By. Fee ~ $32.00 for the 1st two pages + $8.00 each additional page. Supplement Must have Volume and Page of mortgage. Notary and Prepared By. Fee ~ $28.00 for the 1st two pages + $8.00 each additional page. Timber Contract Legal description. Notary and Prepared By. Fee ~ $28.00 for the 1st two pages + $8.00 each additional page. Treasury Release Does NOT need a prepared by or notary. Must refer to the lien Volume and Page number. Fee ~ $4.00. Trust Terms ~ Settlor and Trustee must be on the document. No legal description is required. Notary and Prepared By. Fee ~ $28.00 for the 1st two pages + $8.00 each additional page. Trustee Deed Must be reviewed by the Auditor. Both review and transfer stamp needed. Notary and Prepared By. Fee ~ $28.00 for the 1st two pages + $8.00 each additional page. * Can also be titled “Fiduciary Deed”. *UCC Filings - see details below  Vacated Sublot Form filled out by the Auditor’s Office. Does NOT need a prepared by or notary. Auditor’s signature is usually signed by a deputy Auditor and initialed. Must have the sublot number(s) that are being vacated, subdivision name and Volume and Page of the plat. Fee ~ $2.00 per sublot. Waiver of Priority Requires two Volume and Page numbers.  One for the older mortgage and one for the new mortgage Legal description is NOT required. Notary and Prepared By. Fee ~ $32.00 for the 1st two pages + $8.00 each additional page. Zoning Amendments Fee ~ Flat $20.00. Zoning Resolutions Fee ~ Flat $50.00. *UCC RECORDING REQUIREMENTS AND FEES UCCs must contain legal descriptions UCC Search Fee ~ $20.00 Copy Fee ~ $2.00 per page UCC Filling Fee ~ $12.00 + $4.00 for each name indexed Requirements ~ Must be attached to Real Estate. Must have 2 copies. UCC Termination Fee ~ Fixture filing ~ $12.00 + $4.00 each name indexed. Fee ~ Non-fixture filing ~ $12.00 UCC Continuation Fee ~ $12.00 + $4.00 each name indexed. UCC Amendment Fee ~ $12.00 + $4.00 each named indexed. The UCC Amendment must have the original UCC number.   UCC Assignment Fee ~ $12.00 + $4.00 each named indexed. The UCC Assignment must have the original UCC number.   UCC Partial Release Fee ~ $12.00 + $4.00 each named indexed. The UCC Partial Release must have the original UCC number.